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Exercise: Building a Meeting Notes Analyzer

Explore how to build a hybrid multi-agent system that processes unstructured meeting notes. Learn to design an orchestration strategy that summarizes discussions, extracts action items, categorizes key decisions and risks, and compiles a polished briefing document.

It is time to apply the knowledge to a practical, hands-on challenge. In this exercise, we will build a complete, hybrid multi-agent system from the ground up. This task will require us to analyze a problem, design an appropriate orchestration strategy, and implement a full pipeline that combines both parallel and sequential execution to produce a useful result.

The scenario

A common challenge in any professional environment is managing the output of meetings. Notes are often taken in a hurry, resulting in unstructured text that mixes important decisions, action items, and general discussion points. Manually analyzing these notes to create a clean, shareable summary is a time-consuming and error-prone task.

Here is an example of the kind of messy input:

Product Sync – Mobile Checkout
Date: Oct 3
Attendees: Sara (PM), Leo (Eng), Priya (Design), Omar (QA)
Notes:
- Sara: We’re seeing a 12% drop-off at the shipping step on mobile.
- Priya: Proposed change: collapse address fields by default.
- Leo: We can also auto-detect country and adjust keyboard types.
- Omar: We need regression tests for iOS Safari.
- Decision: Ship collapsed address fields for mobile only.
- Action: Priya to update designs by Oct 7.
- Action: Leo to implement changes by Oct 14.
- Action: Omar to run smoke tests by Oct 16.
- Open question: Should returning users see collapsed fields?
- Risk: Keyboard behavior may vary across browsers.
The meeting minutes

Our mission is to ...