Getting Ready: The Meeting Scheduler Problem

Explore how to design a meeting scheduler system by breaking down core entities like MeetingRoom and Participant. Understand how to manage room assignments, attendee availability, meeting lifecycle events, and notifications using UML diagrams and code examples, applying design principles and patterns for a scalable solution.

We'll cover the following...

Problem definition
Expectations from the interviewee
- Room assignment
- Availability of attendees
Design approach
Design pattern

Problem definition

A meeting scheduler software enables organizations to efficiently arrange and manage meetings for multiple participants, ensuring optimal use of meeting rooms and everyone’s time. The system helps find a suitable time and location by checking participants’ availability, room capacity, and preferences. Organizers and participants can book, update, or cancel meetings; add or remove attendees; and receive real-time notifications for all meeting changes. When participants respond to invites or remove themselves from a meeting, their calendars are automatically updated to reflect their participation status.

In this LLD interview case study, you’ll focus on:

Assigning available meeting rooms based on room capacity, schedule, and participant count.
Determining optimal meeting times by analyzing ...